Frequently Asked Questions
Please note that the General FAQ's encompass basic information pertaining to the project and all four participating institutions. All FAQ's beyond the General section are specific to LSU A&M.
For other institution information, please visit their respective sites:
GEneral
LSU A&M’s current student information system (SIS) was built in-house over 30 years ago using technology that is no longer taught in schools, making it difficult to find developers who can work with our system. This poses issues with both maintenance and modernization to keep up with rapidly evolving academic needs.
LSU of A, LSUE and LSUS have similar needs for an updated, modernized solution. Implementing a new student information system at all four institutions also serves as an opportunity to rethink the tools, processes, policies and structures that support our academic mission and to make enhancements that will better serve our students, faculty and staff.
LSU A&M, LSU of Alexandria, LSU Eunice, and LSU Shreveport worked together to identify and vet numerous products that met our goal of implementing a cloud-based, state-of-the-art solution to achieve a unified SIS across these campuses. Through a competitive, two-year RFP process, multiple vendors were identified, and finalists were invited to present their products. A cross-institutional evaluation committee reviewed these presentations, evaluated campus feedback, and considered vendor proposals. The committee ultimately selected Workday Student as LSU’s new SIS for these institutions.
This also allows us to expand upon the services we already have with Workday.
You can view the project timeline here.
This website has the most up-to-date information about the Workday Student project, as well as background information.
For detailed information on each institution's approach to end-user support and training, please visit the respective websites. Students, faculty and staff at each institution will receive more updates via various channels as we approach the official launch for each school.
No. Workday is one unified system. We are adding "Student" functionality within the Workday system we are already using. Users with access to student functionality will find those items within the same LSU Workday platform they are using today.
Each institution's timeline may differ slightly, but most students, faculty and staff at LSU A&M and LSUE will begin using Workday for student functionality in early Spring 2025. Most users at LSU of A and LSUS can anticipate beginning to use functionality in early Spring 2026.
Readiness & Training
LSU A&M is utilizing a training approach that will provide necessary training to support users as they use the student functionalities of Workday. The type of training offered will be dependent on the task(s) conducted or role(s) held by the end-user.
Because our student, faculty and staff needs are so diverse across multiple roles, the training approach centers on asynchronous resource materials, categorized by population and content. Training Resources
Many users will be assigned a "Learning Journey" they can follow to find appropriate resources and understand the functionalities of Workday they will utilize.
Learning Journeys will be communicated in late January 2025 which will allow adequate time to prepare for system use in March.
As we prepare to use the student functionalities of Workday, communication will be sent, according to assigned roles in Workday, to faculty and staff to provide guidance on anticipated use of the system and which training materials you should reference.
Roles have been assigned to users throughout the design and configuration stage(s) of the project. As we near go-live in February 2025, communication will be sent to users with assigned roles in the system to explain the role and its capabilities in Workday. After receiving that email, if you feel you have been assigned a role incorrectly, or if you do not receive an email by February 2025, but your job responsibilities warrant a role in Workday, you can submit an ITS Service request.
To understand how Workday uses roles, watch the Beyond the Basics video titled Workday Security & Roles. You can find this video in the Getting Started section of resources for each audience. Training Resources
Teaching faculty can expect to begin utilizing Workday to access course section information, including rosters and room locations beginning in Summer 2025.
Faculty will be able to submit interim (midterm) and final grades in Workday beginning in Summer 2025. If faculty prefer to submit using Moodle, that option will remain available.
Step-by-Step guides on all faculty related Workday tasks will be located on this website by late Spring 2025.
Faculty advisors can expect to receive communication from their respective colleges/the graduate school with additional training information specific to advising-related functionality in Workday.
This question is a bit nuanced, as we recognize our staff fulfill various roles across campus. The important thing to consider is your job responsibilities that currently occur in our legacy Mainframe system. Those tasks will be moving to Workday or another software solution. If you currently transact in Mainframe, you will receive appropriate communication in late January 2025 regarding your role in Workday and next steps. If you do not receive information by February 2025, please email workdaystudent@lsu.edu
We are most excited for you, our students, during this transition to Workday. You can expect to find a modern system that will assist you in quickly finding and registering for courses, planning courses for your degree and managing your student financial responsibilities.
You will use Workday in Spring 2025 to find and register for your Summer & Fall 2025 courses. This means you will have an assigned Registration Appointment in Workday, can create a Saved Schedule in Workday in advance of Registration, and quickly register using Workday. We encourage all students continuing at LSU beyond the Spring 2025 semester to consult the registration related reference guides on this website to prepare.
Please pay close attention to all communication received from your academic colleges and departments during this time. Your support staff and faculty are learning this new system alongside you and we are all navigating this major change together.
During the Spring 2025 semester, if you need to transact on your current classes or student record, please follow all traditional procedures. The only transactions you should undertake in Workday in Spring 2025 are for Summer & Fall 2025 registrations (and beyond).
Step by Step Guides and Resource Videos are available to help you understand student related tasks and processes in Workday. Find the guides, by audience, here.
If you are seeking assistance for non-student related tasks in Workday (Payroll, Purchasing, etc.) please reference the main Workday website.